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Convert Excel Spreadsheets to PDFs and Save Your Files For Future Use

Whether you are a student, a teacher or an employee—everyone has to deal with spreadsheets at some point in their life. These spreadsheets can be as handy as they are frustrating. They can help you organize your data, prepare presentations and budgets more easily, but they can also be cumbersome and time-consuming. In other words, they can be challenging when it comes to using them again in the future because of all the formatting information, formulas and other elements that you need to take into account before reusing them again. That’s why it might be worth taking the time to learn how to convert your Excel spreadsheet into a PDF file instead. In this blog, we’ll give you all the information that you need so that you know how to convert your Excel spreadsheet into a PDF file and save it for future use. Read on if you want to learn how to do this easily and effectively.

1. What Is a PDF File?

A PDF file is a document format that allows you to create documents that you can read on any platform or device. But what exactly is it about this format that makes it so versatile? Let’s take a closer look at what makes PDFs so great. - In the first place, PDF files are portable. Because of this, you can store them on just about any kind of device so that you can read them when you want to. You can also send them to others without worrying about them getting damaged. - Another great thing about PDF files is that they are secure. Because they’re not formatted like text, they’re not easy to copy and paste like other formats are. That means that you can be sure that your data is safe. - PDFs are also extremely easy to edit. That’s because they’re created with a special software that allows you to do almost anything you can imagine with them—from changing font or text size, to adding pictures or altering the layout. - You can also create new PDF files using the same software. You can create a new file from scratch or create a copy of one you’ve already created.

2. How to Convert an Excel Spreadsheet to PDF

Converting your Excel spreadsheet to a PDF is easy if you have the right tools. In fact, there are many different programs that you can use to do this. The first thing that you’ll want to do is make sure that you have the right version of Excel. You can’t convert Excel 2003 or 2007 to PDF files. Nor can you use Excel for Mac, Excel for Windows or Excel 2016 for this. You’ll need to use Excel 2016 or Excel for Mac. Once you make sure that you’re using the right version of the program, you can get started by opening the Excel spreadsheet that you want to convert to a PDF file. Once that’s done, you’ll be able to see a different icon in the Excel toolbar. When this happens, click on the icon to access the options for converting your spreadsheet to a PDF file. This is where you can choose which settings you want to use when doing so. There are a number of options that you can choose from, including changing the layout, the font and the color. Once you’ve chosen your options, you can then click “Start Conversing”. After this, your spreadsheet will be converted to a PDF file and saved in the folder where you saved your original Excel spreadsheet. From there, you can easily open it up on your computer or take it with you on your phone and read it whenever you want to.

3. How to Save Your Converted Spreadsheet As A PDF

Once your Excel spreadsheet is converted to a PDF file, you can then decide to save it as another file type. What you want to do here is choose a file type that’s compatible with your device. This can be a paper file type like PDF, JPG or PNG, or it could be a file type that’s compatible with your computer like DOC or XLS. Once you’ve decided which one to use, you can open up the PDF file that you created and simply write down the path and name of your new file. From there, you can save it to your device and keep it for future use.

4. Conclusion

Don’t let the formatting and layout of spreadsheets hold you back from reusing them in the future. Instead, learn how to convert your Excel spreadsheet to a PDF file and save it for future use. This will allow you to use your spreadsheet in any way that you want, and it’s easy to do. Just remember that Excel is great for organizing data, but it’s not meant for creating professional documents. With a little know-how, you can easily convert your spreadsheet to a PDF file and save it for future use.